Privacy Policy and GDPR

DATA PRIVACY NOTICE

  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

  1. Who are we?

West Dartmoor Working Gundog Club is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

  1. How do we process your personal data?

The CLUB SECRETARY of West Dartmoor Working Gundog Club complies with its obligations under the “GDPR” by keeping personal data up to date; by only keeping personal data necessary for the operation of the club; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of our members and other likeminded people as specified in our constitution;
  • To administer membership and subscription records
  • To enable us to give our members access to events and apply for participation in those events using our web based tools
  • To maintain our own accounts and records
  • To inform you of news, events, activities and services running at West Dartmoor working Gundog Club
  1. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject, so that we can keep you informed about news, events, activities and services.
  • Processing is carried out by a not-for-profit body
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.
  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and we will only share your data with third parties outside of the club with your consent.
  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the CLUB SECRETARY of West Dartmoor Working Gundog Club,  holds about you;
  • The right to request that the CLUB SECRETARY of West Dartmoor Working Gundog Club’s,  corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the CLUB SECRETARY of West Dartmoor Working Gundog Club to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicableThe right to lodge a complaint with the Information Commissioners Office.
  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

  1. Cookie Notice ( click to read)
  1. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Club Secretary,

West Dartmoor Working Gundog Club:

Club Secretary Email:  secretary.wdwgc@gmail.com

Ute Gojrzewski Tel: 07801509334

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.